Certified copies are copies of the original document(s) that are signed and certified as being true and correct copies of the originals by an authorised person. It must also be the copy which contains the original signature of the authorised certifier.
Getting your documents certified
You need to present a clear photocopy of your document, together with the original, to an authorised person to view and sign as being a ‘certified true copy’.
The certification must include:
“This is a true and correct copy of the original” (stamp or in writing)
Contact phone number
Date it was certified.
Must be the copy which contains the original signature of the authorised certifier. Faxed or emailed copies not accepted.
In Australia, the following people are authorised to certify documents:
Health professionals – Chiropractor, Dentist, Medical practitioner, Nurse, Optometrist, Pharmacist, Physiotherapist, Psychologist, Veterinary surgeon
Legal professionals – Legal practitioner, Patent attorney, Trademarks attorney, Commissioner for Declarations or Affidavits
Court professionals – Judge, Magistrate, Master of a court, CEO of a Commonwealth court, Notary public, Registrar or Deputy Registrar, Bailiff, Clerk
Teacher – full-time at a school or tertiary education institution
Australia Post – permanent employee of the Australian Postal Corporation with two or more years of continuous service
Officer – Bank officer, Building society officer, Credit union officer or finance company officer, authorised representative of, a holder of an Australian Financial Services Licence (AFSL) with over two or more years of continuous service)
Accountant – Member of Institute of Chartered Accountants (ICA), Australian Society of Certified Practising Accountants (ASCPA), National Institute of Accountants (NIA) or Certified Practising Accountants (CPA), Association of Taxation & Management Accountants (ATMAA). A fellow of National Tax & Accountants Association (NTAA)
Sheriff or Sheriff’s officer
Minister of Religion or Marriage Celebrant
Member of – Chartered Secretaries Australia, Australasian Institute of Mining & Metallurgy, Association of Taxation & Management Accountants and Engineers Australia (other than at the grade of student).
Proving your identity
You need to provide a current certified copy of one of the following:
Driver’s Licence (Australian or foreign) – must contain photo, address and signature
Passport (Australian or foreign) – must contain photo and signature and is current or expired within the last two years. Foreign passport must be current
National Identity Card – must be issued by a foreign government for the purpose of identification and must contain photo and signature
Card issued under State or Territory – must be for the purpose of proving a person’s age and include a photo.
Other ways to prove your identity
If you don’t have any of the above, you’ll need to provide ONE primary and ONE secondary document:
Birth certificate or birth extract
Letter from Centrelink (or other Government body) within the past 12 months regarding a Government assistance payment
Citizenship certificate issued by the Commonwealth
Tax Office Notice of Assessment issued within the past 12 months
Pension card issued by Centrelink that entitles the person to financial benefits
Rates notice from local council issued within the past three months
Electricity, gas or water bill issued within the past three months
Changing your name or signing on behalf of another person
Depending on the circumstance, you may need to provide a certified copy of one of the documents listed below:
Change of name
Signing on behalf of applicant
Power of Attorney
Change of Name Certificate from Births, Deaths and Marriages Registration Office